Every rupee accounted for.Every member informed.Every committee handover complete.

Generate hundreds of bills without rebuilding the calculation every month.

Configure recurring maintenance heads and approved billing rules.

Applicable charge heads may include:

• Service charges
• Repairs and maintenance fund
• Sinking fund
• Major repair fund
• Water charges
• Electricity or common utility charges
• Parking charges
• Non-occupancy charges
• Property-related recoveries
• Insurance-related recoveries
• Facility charges
• Interest or late-payment charges
• Other society-approved charges

Charges can be configured according to the applicable basis, such as:

• Fixed amount per unit
• Area-based calculation
• Unit type
• Actual consumption
• Member-specific amount
• Recurring amount
• One-time charge
• Applicable adjustment

The society defines the approved structure.TEZ applies it consistently across the billing cycle.

Not every member has the same charge structure.

Maintain applicable:

• Monthly billing
• Quarterly billing
• Annual billing
• One-time supplementary bills
• Member-specific adjustments
• Debit adjustments
• Credit adjustments
• Previous outstanding
• Advance balances
• Applicable interest
• Opening balances

Review the billing before finalising and communicating it to residents.

Reduce spreadsheet formulas, copy-paste errors and unexplained variations between member bills.

Give every maintenance amount a complete history.

Review the member account with:

• Bills raised
• Charge details
• Previous balance
• Receipts
• Adjustments
• Interest
• Credit balance
• Current outstanding
• Transaction references

Move from the total amount due to the bill, receipt or adjustment that created it.

When a member raises a query, the society can answer using the actual account history instead of searching through registers and bank messages.

Generate the bill. Communicate it immediately.

Send applicable maintenance bills and payment information through configured channels such as:

• WhatsApp
• Email
• SMS
• Resident portal

Residents receive a consistent bill containing the applicable charge details, due date, opening balance, adjustments and total amount payable.

Reduce printing, physical distribution and repeated questions at the society office.

Know exactly what was collected and what remains due.

Record collections received through applicable modes such as:

• Payment gateway
• Net banking
• UPI
• Bank transfer
• Cheque
• Cash
• Other approved modes

Connect every receipt to:

• Member
• Unit
• Invoice
• Payment mode
• Payment reference
• Date
• Bank or cash account

Review collections by member, building, wing, payment mode or period.

Make maintenance easier to pay.

Allow residents to make payments through supported online channels.

When a successful payment is received, TEZ can:

1. Identify the member
2. Connect the payment to the applicable bill
3. Update the member balance
4. Create the accounting receipt
5. Generate the payment acknowledgement
6. Communicate the receipt to the resident

Reduce manual payment identification and avoid maintaining a separate online-collection register.

Collection follow-up should begin before arrears become unmanageable.

See outstanding maintenance by:

• Member
• Unit
• Building
• Wing
• Bill
• Due date
• Ageing period
• Amount
• Collection status

Identify:

• Current dues
• Recently overdue amounts
• Long-pending arrears
• Part payments
• Unadjusted receipts
• Credit balances
• Members requiring follow-up

Give the committee a clear view of the society’s receivable position.

Follow up consistently without making the process personal.

Configure reminders before and after the payment due date.

Send applicable reminders through:

• WhatsApp
• Email
• SMS

Reminders can communicate:

• Bill amount
• Due date
• Outstanding balance
• Payment link
• Payment acknowledgement
• Overdue status

A systematic process makes collection follow-up more consistent and reduces dependence on individual committee members.

Every expense should carry its commercial and documentary context.

Maintain vendor records and applicable:

• Vendor quotations
• Purchase requests
• Purchase Orders
• Vendor invoices
• Expense vouchers
• Payment terms
• TDS
• GST details
• Approvals
• Payment references
• Supporting documents

Review expenses by:

• Vendor
• Expense head
• Building
• Department
• Period
• Approval status

The committee should be able to understand what was purchased, why it was required, who approved it and how it was paid.

Introduce control before the payment—not after it.

For material or services requiring procurement control, use an applicable process such as:

1. Requirement
2. Request for Quotation
3. Vendor Comparison
4. Committee Approval
5. Purchase Order
6. Invoice
7. Payment

Approval levels can be configured according to responsibility and transaction value.

This gives the society a clearer commercial trail for significant purchases and contracts.

The books and the bank should tell the same story.

Maintain applicable:

• Multiple bank accounts
• Cash accounts
• Petty cash
• Deposits
• Withdrawals
• Bank charges
• Interest entries
• Receipts
• Payments
• Transfers

See both the accounting balance and the underlying transaction history of each account.

Identify what has cleared, what is pending and what requires action.

Upload or work with applicable bank-statement information and reconcile it against the society’s books.

Identify:

• Matched transactions
• Unmatched collections
• Unmatched payments
• Cheques under clearance
• Bank charges
• Interest credits
• Direct member deposits
• Timing differences

Move directly from a reconciliation difference to the receipt, payment or accounting voucher behind it.

Designated funds should remain separately visible.

Track applicable society funds such as:

• Sinking fund
• Repairs and maintenance fund
• Major repair fund
• Reserve fund
• Other designated funds

Maintain visibility over:

• Contributions
• Transfers
• Utilisation
• Closing balance
• Supporting entries

Keep each fund identifiable within the complete books instead of maintaining disconnected fund spreadsheets.

Know where society funds are placed and what they are earning.

Maintain applicable investment and fixed-deposit information with:

• Bank or institution
• Deposit reference
• Principal amount
• Start date
• Maturity date
• Interest rate
• Interest frequency
• Maturity value
• Renewal status
• Supporting documents

Use reminders to bring upcoming maturity or renewal dates to the attention of authorised committee members.

An approved budget should remain visible after the AGM.

Maintain approved budgets and compare applicable:

• Budgeted income
• Actual income
• Budgeted expense
• Actual expense
• Head-wise variance
• Period-wise variance

Identify expense heads moving beyond the expected level before the financial year is over.